Tuition Surcharge Waiver Procedure

  1. Wait until you receive a bill with the tuition surcharge amount.
  2. Make sure you fit into one of the four categories [PDF] the General Assembly has created for which waivers may be considered for approval.
  3. Gather all supporting documents, listed below.
  4. Fill out the Tuition Surcharge Waiver/Review Request Form [PDF].
  5. Submit the forms and documents according to the directions on the form within 30 days of the bill date.
  6. You will be notified of the decision within 30 business days.

Appendix A - Tuition Surcharge Waiver Procedure

I.Definitions

With respect to the provisions of North Carolina General Statute § 116-143.7(c) the following terms are defined: 

  • A. "Military Service Obligation" shall mean the performance of duty on a voluntary or involuntary basis in connection with service in the Armed Forces, Reserves, or National Guard including, but not limited to; active duty, active duty for training, initial active duty for training, and inactive duty training.
  • B. "Serious Medical Debilitation" shall mean an illness, injury, impairment, or physical or mental condition requiring; (a) inpatient care in a hospital, hospice, or residential medical care facility; or (b) continuing treatment by a health care provider; provided that such incapacity did not result from the student's violation of University policy or the commission of a felony.
  • C. "Disability" shall mean a mental or physical incapacity that causes the performance of the student's academic commitments to become impossible or impractical; provided that such incapacity did not result from the student's violation of University policy or the commission of a felony.
  • D. "Other Extraordinary Hardship" shall mean a hardship of any kind which, despite responsible handling, resulted in the substantial disruption or interruption of the student's pursuit of a degree.

II. Documentation Requirements

In order to demonstrate the applicability of a waiver category the student shall provide the following documentation:

  • A. Military Service Obligation: verification of the student's voluntary or involuntary performance of a duty in connection with service in the Armed Forces, Reserves, or National Guard including, but not limited to; active duty, active duty for training, initial active duty for training, and inactive duty training.
  • B. Serious Medical Debilitation
    Certification issued by the treating health care professional(s) stating each of the following:
    • The approximate date on which the Serious Medical Debilitation commenced.
    • The extent to which the serious medical condition has impacted the student's pursuit of a degree.
    • The relevant and appropriate medical facts regarding the condition.
  • C. Short-Term Disability
    Certification issued by the treating health care professional(s) stating each of the following:
    • The approximate date on which the Short-Term Disability commenced.
    • The extent to which the student's physical or mental incapacity has impacted the student's pursuit of a degree.
    • The relevant and appropriate medical facts regarding the condition.
    • That, to the best of the treating health care professional's knowledge, the student's disability is not permanent.
  • D. Long-Term Disability
    Certification issued by the treating health care professional stating each of the following:
    • The approximate date on which the Long-Term Disability commenced
    • The extent to which the student's physical or mental incapacity has impacted the student's pursuit of a degree.
    • The relevant and appropriate medical facts regarding the condition.
    • That, to the best of the treating health care professional's knowledge, the student's disability is likely to be permanent.
  • E. Extraordinary Hardship: verification of any circumstances which, despite responsible handling, led to the substantial disruption or interruption of the student's pursuit of a degree.

III. Tuition Surcharge Waiver Process

A constituent institution shall:

  • Include with the student's bill that applies the tuition surcharge: (1) a Tuition Surcharge Waiver/Review Request Form [PDF] including, at a minimum, the information contained in Attachment 1, and (2) a copy of this guideline.
  • Establish procedures by which the institution shall receive each tuition surcharge waiver request.
  • Establish procedures by which the waiver request shall be reviewed and determined by a committee of no fewer than three (3) members, excluding initial decision makers, drawn from departments whose expertise is relevant to the waiver category upon which the student's waiver request is based.
  • Establish procedures by which the student shall be informed of the decision within thirty (30) business days and Student Accounts shall be informed in a timely fashion.

A student who wishes to request a tuition surcharge waiver shall:

  • Complete and submit a Tuition Surcharge Waiver/Review Request Form [PDF] provided by the constituent campus, and
  • In a manner consistent with the UNC Policy Manual 1000.1.5 [G] including Appendix A. and to the satisfaction of the constituent institution:
    • a. Demonstrate that his/her pursuit of a degree has been substantially disrupted or interrupted and that the reason for such substantial disruption or interruption fits within one of the four waiver categories enumerated above and defined in Appendix A, and;
    • b. Meet the necessary documentation requirements that accompany each waiver category as articulated in Appendix A, and;
    • c. Successfully complete and submit the form to the institution within thirty (30) business days of receiving written notice of the tuition surcharge.
      Notification of the result of the waiver request shall be made within thirty (30) business days from the date of receipt by the institution.