Limitations of Student’s Right of Access

Appalachian State University will refuse access by the student to the following education records:

  1. A financial record submitted by the student's parents.
  2. Letters and statements of recommendation for which the student has waived his or her right of access (when used only for their intended purpose), or which were maintained before January 1, 1975.
  3. Records connected with an application to attend Appalachian State University if that application was denied.
  4. Those records which are excluded from the FERPA definition of education records.

Copies of a student’s education records are not routinely made. An exception can be made if it creates an extreme hardship on the student to review their records on campus. However, Appalachian State University reserves the right to decline a student's request for a copy of his or her education records if the student has an unpaid financial obligation to the University. (Note: It is not the intent of this policy to deny the student access to his or her education records -- the right to inspect and review education records is mandated by FERPA unconditionally. It is merely a statement of the condition under which the University will not provide a copy of the student's education records.) With the exception of an official academic transcript, Appalachian State University does not charge a fee for a copy of an education record.