Schedule Build

Schedule Build Calendars

For deadline dates and other information regarding the Schedule Build Timelines for Fall, Spring, and Summer, please refer to the Schedule Build Calendar page. Please note the use of the Course Build Approval System for building your schedules.

Course Build Approval System (CBAS)

To build Fall, Spring, and Summer courses for main campus, AppState Online, and Online Pathways courses use the Course Build Approval System, CBAS.

  • CBAS is replacing the CTF Add/Change/Delete Template previously used for Fall and Spring 

  • CBAS is replacing SummerAdmin previously used for Summer

  • CBAS is replacing the ASO System previously used for AppState Online courses

 

CBAS offers one location for courses to be built for every term. It provides an approval-based platform moving course additions, changes, and deletions through a process from the role of Initiator to Chairperson to Dean and then on to the Registrar's Office for processing in Banner. CBAS is your CTF with the capability to make changes to your courses.

Immediate course changes to Banner can still be made via SZASECT according to these parameters:

Fall and Spring Main Campus: SZASECT is available for Fall and Spring course changes that do not warrant Dean approval. Changes to required special approvals, meeting pattern, instructor, room assignment, maximum and projected enrollment, waitlist, and course section notes can be made in SZASECT for Fall and Spring.

Summer Main Campus: SZASECT is available for Summer course changes for required special approvals, meeting pattern, room assignment, maximum and projected enrollment, waitlist, and course section notes. Instructor additions and changes along with percent of instruction must be made in CBAS to ensure Dean approval.

AppState Online & Online Pathways: All courses for AppState Online will be built using the Course Build Approval System, CBAS.

Course Section Notes

For important information on what course section notes will get automatically added and what course section notes departments must add on their own, please refer to Best Practices for Course Section Notes.

Course Standard Meeting Pattern Grids

Classes should adhere to the standard meeting time periods as much as possible. Departments should refer to the Standard Meeting Pattern Grid for more information on appropriate time blocks for main campus courses.  Departments in the Beaver College of Health Sciences needing to schedule classes in the Leon Levine Hall of Health Sciences should refer to the LLHS Standard Meeting Pattern Grid for more information on appropriate time blocks.

WebFocus Dashboards

In addition to accessing CBAS, Departments and Dean's Offices may find their Course Term File, CTF, by accessing their department's WebFocus Dashboard on their Dashboard page or the Student Common Dashboard. 

Accessing their department's WebFocus Dashboard, users will want to select the Course Listing Excel PROD report for the upcoming term. For example, for the Spring 2022 Schedule, the report is run for 202210 (rather than the past term - 202110). This is very important so that you and our staff have the correct Course Reference Numbers (CRNs) for the upcoming term. (CRNs change for a section from term to term.) 

The Student Common Dashboard can also be used. It will include Projected Enrollment.

 

Using SZASECT

We encourage departments and dean's offices to use the Banner form, SZASECT, to make changes to their class schedule that do not warrant Dean approval. SZASECT allows departments to make updates that are immediately reflected in Banner.

  • Fall and Spring Main Campus: Departments utilizing SZASECT are able to update required special approvals, meeting pattern, instructor, room assignment, maximum  and projected enrollment, waitlist enrollment, and course section notes.

  • Summer Main Campus: SZASECT can be used to change summer details for required special approvals required, meeting pattern, room assignment, maximum  and projected enrollment, waitlist enrollment, and course section notes. Instructor changes and percentage of course instruction necessitate Dean approval for summer and will need to be made in CBAS. 

  • AppState Online and Online Pathways: Please use CBAS for all courses.

  • Online Schedule Types: Departments should also update the "online" tab to reflect the amount of online activity for courses with specific online schedule types and indicate your preference for listing the course on UNC Online. 

  • SZASECT Training: If you need SZASECT training (initial or refresher), please contact regtech@appstate.edu

  • Removing Section Notes: Departmental users removing section notes on SZASECT should use the Record/Remove function to completely remove the note so it is no longer viewable on the web.

  • Notifying Students: After registration has opened, departments must notify students if it is necessary to make a change to the meeting time on SZASECT. Such changes can create time conflicts for a student's schedule.

Online Classes

Online classes need to be coded with specific online schedule codes. Departments can view their classes that have been coded as online by using the reporting features in CBAS: 

CBAS: The Course Build Approval System features a sort for courses by Schedule Code. 

Please be aware that changing the building/room to WEB does not change the Schedule Code to online. It is best to submit this change via CBAS or let the Student Services Team know at infoserv@appstate.edu as soon as possible. Once students are registered for the class, students must be dropped and re-added to the class in order to change the Schedule Code.

Online Schedule Codes (viewable on SZASECT and CBAS):

  • WEB = Web Based-Entirely (100)
  • WEM = Web Based-Majority (90-99)
  • WEH = Web Based-Hybrid (50-89)
  • WLH = Web Hybrid-Primarily Lec (<50)

Also, please be sure to enter information about your online courses and their percentage of online activity on the "online" tab on SZASECT. This includes indicating whether you want your course to be posted on UNC Online. If you have any questions, please call our Student Services Team at 6818 or by e-mailing infoserv@appstate.edu.

Academic Course Meeting Dates Exceptions

All classes at Appalachian State University should have start and end dates based on the standard academic semesters (Fall, Spring, and Summer) using the first day of classes and the last day of final exams as determined by the University Academic Calendar Committee. It is important for courses to meet within the standard semester dates to avoid scheduling and other issues for students. See the Date Exception Request page for more information.

If you have any questions or need additional information about your department's schedule build process, please contact our Student Services Team at 6818 or by emailing infoserv@appstate.edu.